Order Letters
Letters of Complaint
Reply to Letter of Complaint
Promotion Letters
Sales Letters
Letters of enquiry
Enquiry letter
An Enquiry letter is a formal
letter, written to enquire and get details regarding something that a person is
interested in. It could be written with respect to an item that a person is
interested in buying, a course that a person wants to study, a vacation trip
that a person wants to go on, etc.
As the sender of a letter of
Enquiry needs information about something, the enquiry letter must mention
the contact details of the sender where the said information has to be sent. It
must contain the particulars of the thing enquired about.
It must also list down all the aspects
of the thing about which the sender wants detailed information.
When writing a letter of enquiry, make
sure to mention a list of all the details you would want to gather about the
product you would like to purchase or the service you would like to avail.
The Enquiry Letter Format is as follows
Sender’s Address
Date
Receiver’s Address
Subject: Order for ____________
Salutation
Body of the Letter:
Paragraph 1 – Introduction
and Reason for Writing the Letter
Paragraph 2 – Specifics of
the products ordered, mode of payment, order details, and so on
Paragraph 3 – Conclude by
mentioning when you expect the items to be delivered and thanking them for
their assistance.
Complimentary Closing
Sender’s Signature
Sender’s Name
Enquiry Letter Samples
1. You intend to join coaching classes at Success Coaching
Centre situated in Chennai. The institute specializes in teaching science to
classes XI – XII. Write a letter of enquiry in 100 – 120 words addressed to the
Administrator in – charge of the institute seeking clarification about the
timing, duration, staff, transport and other necessary details for joining the
institute. You are Sonia / Shiv of 2, KP Road, Kerala.
From,
Sonia
KP Road
Kerala
20th January 2023
To,
Administrator in-Charge
Success Coaching
Centre
Kerala
Subject: Enquiry for Class XI – XII two-year study course.
Respected Sir / Madam,
I am Sonia, a student of class X of KV, KP Nagar Kerala. I want to pursue non-medical stream and am planning to join a coaching class for the same. I came to know that your institute is the best and so I am keen to join it. I am interested in joining the two-year classroom course. Kindly give me the following details-
Details of the course
structure.
The timing of the
class.
The details of the
faculty.
Availability of
transport facility.
Fee structure for the
course.
I request you to reply
at the earliest so that I can take a decision.
Thank you
Yours Sincerely
Sonia
2. You are Mrs. / Mr. Gupta. Your son is a student of Class XII and wants to pursue a course in Mass Communication. Write a letter in 120-150 words to the Dean, Institute of Mass Communication, University of Delhi, seeking information about the course admission procedure, eligibility criteria, fee structure, hostel facilities, placement opportunities,etc.
From,
302, Hi life Apartments
Malad, Mumbai.
12 October 2022
To,
Dean
Institute of Mass Communication
University of Delhi
New Delhi.
Subject: Enquiry for course in Bachelor of Mass Communication.
Respected Sir,
I am Mrs. Gupta M/O Saransh Gupta. My son is studying in Class XII and wants to pursue Mass Communication. So, I am writing to you to enquiry about the said course. Kindly give me the following details.
I want to know the course content,
course duration, fee structure, eligibility criteria, admission procedure for
the B. Mass. Comm. Degree course. Also, information on hostel availability will
be required. Also, I want to know about the placement opportunities that will
be available to my son once he completes the course.
Kindly give any other additional
information that you think is required.
Please reply with the same at the
earliest so that I can make an informed decision.
Thank You
Yours Sincerely
Mrs. Gupta
Phone Number XXXXXXX
3. Write a letter of inquiry to buy computers
From,
Tom Moody
BT Nagar, Bengaluru
2nd April 2012
To,
Mike Tyson
Technical Department Head
Oscar Computers Limited
34 Tango Charlie Street
New York, New Jersey 4589
Subject: Inquiry about a computer
Dear Mr. Tyson,
This is to inform you that I am planning top purchase ten computers for my organization. I would like to make an inquiry regarding various types of computers.
We are a financial based organization dealing with the stock exchange on a daily basis. As a result, we would be requiring computers with good performance and that will run fast on any kind of internet connection.
The aspects in regard to which I would require information are:
Processor of the computer
Best Possible price
The ram size
The name of the brand
I would request you get back to me in regard to the above aspects and also suggest other possible options.
Thanking You
Tom Moody
Managing Director
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